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Experiences

 

upcoming all-inclusive pop-up wedding experiences in Alberta & Western Canada

experiences

upcoming all-inclusive pop-up wedding experiences in Alberta & Western Canada

 

exclusive elopement experiences

Your guest list may be small, but that doesn’t mean the wedding experience has to be.

We carefully craft each of our pop-up wedding experiences with a holistic, human-centred approach to the design and feel of the day.

It is our goal to make sure that each of our couples has an extraordinary experience that blows them away, connects them to each other and their guests, and celebrates their love.

We set ourselves apart from other pop-up experiences by creating an experience that is paced to feel more like a luxury elopement. We also include the elements that most people opt for when planning a larger wedding that are usually not included with standard pop-up wedding packages. 

upcoming pop-up weddings

A Modern Mountain Love

October 13th & 14th, 2021

Venue: Banff Gondola

All-Inclusive Experience Starting at $13,699

Start your marriage on top of the world by saying your “I Do’s” at the summit of Sulphur Mountain overlooking the entire Bow Valley.

Join the VIP Waitlist

Want to be the first to know when we release a new experience?

Every experience has limited spots and sells out quickly.

Sign up now and you’ll get exclusive access 48 HOURS BEFORE before we release a new experience to the public. 

*Don’t worry, we hate spam too and promise to keep your information safe.

frequently asked questions (FAQ’s)

COVID-19 POLICIES

Cancellation and Postponement

As the situation with COVID-19 changes on an ongoing basis, the postponement and/or cancellation of a pop-up wedding date may be required due to government regulations and ongoing changes to health restrictions. However, because we’re working with much smaller numbers, we’re hopeful that if any regulations change, we are still able to fit within that threshold.

If the present COVID-19 situation dictates the need to cancel or postpone, we will inform you as soon as we can. Our goal is a minimum of 4 weeks out from your wedding. 

At that time, we will work with our suppliers to propose a new date for the experience. Alternatively, you may also opt to transfer your experience to another one of our upcoming pop-up wedding experiences within the following 12 months.  Our team will work closely with you to figure out the best solution for you.

All payments are non-refundable, however in the event you no longer want the experience, we will reach out to our waiting list on your behalf, to see if anyone is interested in purchasing your spot. This ensures that we keep our policies consistent for all our couples while we’re navigating the craziness of a global pandemic.

health and safety

All vendors, staff and guests will be required to wear cloth or disposable masks for the duration of your pop-up wedding experience, except for when seated to eat or drink.

The marrying couple will be required to wear masks as well, however, should they wish, may remove them during the ceremony, and in circumstances during photos where others can remain socially distant from their guests and members of the public. 

Both the ceremony and event spaces will be set up to accommodate social distancing, and hand sanitizer will be provided for your use. 

The getting ready, transportation, ceremony and reception spaces will be fully cleaned and sanitized, and any linens changed between each wedding group to ensure your safety. 

 If anyone is feeling ill, has been exposed to a known case of COVID-19, has had a positive COVID-19 test or has travelled outside of Canada within the 14 days prior to the wedding, we ask that they do not attend.

Are you LGBTQ+ Friendly?

Abso-freakin-lutely! 100%  Love is love. We welcome and celebrate all couples who are in love and want to commit to each other. 

How many guests can I invite?

All of our experiences are designed and priced for up to 10 people not including the marrying couple. Our pop-up weddings are the ultimate in COVID-friendly wedding options.

There may be an opportunity to add more guests for an additional fee, but it depends on the experience you’ve selected and any government restrictions in place at the time of your experience.

Please reach out to us to discuss further.

 

do children count as guests?

Yes, they do.

what happens if we have bad weather?

We all know the weather in Alberta can be crazy, so we have white/clear plastic umbrellas and warm blankets on stand-by.

Some venues do have an indoor space as a backup in the event of poor weather which will be listed as part of the experience description.  If your pop-up wedding is in an outdoor space, if the weather is bad we can move to a covered area nearby if there is one.  Otherwise, as they say, the show must go on.

We will all bring our umbrellas and have a beautiful rainy wedding which is legend has it to be good luck!  If you feel rain would ruin your day, we highly recommend booking a package with an indoor or covered outdoor venue.

who are the vendors?

 Our vendors are all affiliates and partners in the event industry – professionals we trust and work well with.

All of our vendors are licensed and insured.

Because we like to be prepared for scheduling hiccups and have a large network of industry friends – some of the vendor cast might change from one scheduled wedding the next. We will be sure to detail the participating vendors with each package outline.

Can I have a wedding party?

You can definitely have a wedding party as long as the total number of guests is no more than the experience guest list maximum. Coordinating personal flowers (i.e. attendant bouquets and boutonnières) are available to add to your package.

What might the schedule of my experience look like?

Every experience will have a slightly different schedule depending on what’s included in your package and any customizations we make. Here’s a basic idea of what your experience schedule could look like:

Ceremony Start Time: 12:15 PM

Hair & Make-Up/ Barbering Start: 7:30 AM
Partner 1 Getting Ready Photos: 9:15 AM
Partner 2 Getting Ready Photos: 9:45 AM
First Glance Photos: 10:15 AM
Transfer to Venue: 10:45 AM
Couple Photoshoot: 11:00 AM
Guests Arrive: 11:45 AM
Ceremony: 12:15 PM
Mini-Reception: 12:40 PM
Family/Group Photos: 1:15 PM
Experience End: 1:30 PM

what does the package not include?

You will be responsible to provide your own wedding attire, a valid marriage license (if you want the ceremony to be legal) and proof of event liability insurance. 

We will help you coordinate your insurance (it’s a small added expense, but we want to make sure you are protected!)

Also, because of COVID-19, everyone must wear masks. Custom masks for the marrying couple are included but if you want something glam and fabulous for all your guests (matching masks make for nicer photos!) these are available as an add-on to your experience.

what do we do after our pop-up wedding experience?

You can go out for dinner, host a reception or party. Enjoy a hotel or hop on a plane. Let us know if you need any recommendations, we would be happy to point you in the right direction!

After you book, we’ll provide you with a personalized guide to your pop-up wedding experience, packed with information about your location and where to host dinners/receptions/brunches close by.

Some of our packages offer an optional reception lunch or dinner at one of our partner restaurants, however if you are wanting something more in depth please reach out to discuss further.

Can we book extra videography & photography?

Usually, the answer is YES.

However, we do not allow additional professional photographers/videographers in our pop-up space to ensure that our team is able to work and quickly move around the intimate space.

If you’d like to add a videographer, this is available as an add-on to your pop-up wedding experience.

Contact us to discuss your specific needs.

What happens if we're running late on our wedding day?

It is very important for neither you nor your guests to not be late on your wedding day.

Every part of the experience has been carefully planned to make sure you get to enjoy every moment, without feeling rushed. If you arrive late, we may need to rush or reduce parts of your wedding, which may in turn affect your experience.

If your experience is not in your hometown, we strongly suggest planning to arrive a day or two before, in order to avoid any delays due to travel. 

You and your guests will receive clear instructions about when & where to meet. You will also receive a number you can call in the event of an unforeseen delay.

Can I bring my pet(s)?

We love seeing and including your pets in your special day!

BUT… some venues can accommodate animals and others can’t so it is best you ask us about your fur pals in advance.

Do I have to have guests?
Can’t we just elope with the two of us?

Heck yes! If you don’t want to invite any guests and have the ultimate private elopement, our team would be happy to be your witnesses.

However, please keep in mind that the package price does not change if you choose not to bring any guests. Our experiences have all been negotiated at fixed, volume rates for each pop-up wedding, and cannot be altered or discounted.

will my wedding be private?

Yes, your wedding is definitely private.

Each wedding group has exclusive use of the ceremony and reception space during their allotted time. We offer incredibly priced wedding packages because we hold a maximum of three weddings per day.

 

Is a pop-up wedding a legal marriage ceremony?

Yes! Our ceremonies will all be performed by a licensed officiant.

You will need to secure your marriage license before the big day and present it to our team upon arrival at the venue.

Marriage licenses must be procured in the province/local jurisdiction where the wedding is taking place. We will provide you with information on how to acquire one, upon booking your experience.

 

Do I have to have a legal wedding ceremony?

Not at all!

While all of our weddings will be performed by a licensed officiant, if you only want to have a commitment ceremony or vow renewal, we are happy to help make that happen. Be sure to let us know when filling out your experience questionnaire after booking. 

Can we hire our own vendors?

No. All vendors are pre-selected for each package and have been vetted by us. We also negotiate with them for volume discounts in order to save you money. 

If there is a vendor you want to include that we don’t supply for that specific package (i.e., specialty entertainment), we can discuss the options to ensure your package and day is complete. We can either recommend someone or work with your preferred choice, to make sure that they are able to provide their products or services within our limited timelines. 

Can you accommodate dietary restrictions?

Before your wedding, you’ll complete an in-depth questionnaire, so we will have all the information we need to make your pop-up wedding happen.

That includes any dietary restrictions and allergies for you and your guests.  We’ll work with our catering team to tailor your food to accommodate your needs.

 

can we extend the time for our mini-reception?

Unfortunately, no.

Once your allotted wedding time is over, we will request all couples and their guests to make plans to celebrate outside of the pop-up wedding space.

This is to ensure we have adequate time to prepare the space for the next wedding and ensure that there are no mix-ups or confusion between the different wedding parties that day.

 

Can we add extra bouquets or boutonnieres?

Yes! All our packages include personal florals (i.e. bouquet(s) and/or boutonniere(s)) for the marrying couple that they can keep.

However, you’re more than welcome to add-on more personal flowers if you wish. Additional flowers must be booked a minimum of 30 days prior to your wedding date.

 

how do we book our experience?

Fill out the application form at the bottom of your chosen experience detail page and hit submit. We will review your form and set up a call with you to review all the details you have provided and answer any further questions.

After our call, we will send you the contract and invoice. We will hold your selected date/time slot for 48 hours. A signed contract and payment are required to secure your booking.

We accept all major credit cards and Interac E-Transfers.   

What if I want to customize my own pop-up experience?

Then Custom Elopement or Intimate Wedding Planning Services through our sister company, YPF Weddings & Co., are for you! 

Click here for more details.

 

Are you LGBTQ+ Friendly?

Abso-freakin-lutely! 100%  Love is love. We welcome and celebrate all couples who are in love and want to commit to each other. 

How many guests can I invite?

All of our experiences are designed and priced for up to 10 people not including the marrying couple. Our pop-up weddings are the ultimate in COVID-friendly wedding options.

There may be an opportunity to add more guests for an additional fee, but it depends on the experience you’ve selected and any government restrictions in place at the time of your experience.

Please reach out to us to discuss further.

 

Do I have to have guests?
Can’t we just elope with the two of us?

Heck yes! If you don’t want to invite any guests and have the ultimate private elopement, our team would be happy to be your witnesses.

However, please keep in mind that the package price does not change if you choose not to bring any guests. Our experiences have all been negotiated at fixed, volume rates for each pop-up wedding, and cannot be altered or discounted.

do children count as guests?

Yes, they do. 

what happens if we have bad weather?

We all know the weather in Alberta can be crazy, so we have white/clear plastic umbrellas and warm blankets on stand-by.

Some venues do have an indoor space as a backup in the event of poor weather which will be listed as part of the experience description.  If your pop-up wedding is in an outdoor space, if the weather is bad we can move to a covered area nearby if there is one.  Otherwise, as they say, the show must go on.

We will all bring our umbrellas and have a beautiful rainy wedding which is legend to be good luck!  If you feel rain would ruin your day, we highly recommend booking a package with an indoor or covered outdoor venue.

who are the vendors?

 Our vendors are all affiliates and partners in the event industry – professionals we trust and work well with.

All of our vendors are licensed and insured.

Because we like to be prepared for scheduling hiccups and have a large network of industry friends – some of the vendor cast might change from one scheduled wedding the next. We will be sure to detail the participating vendors with each package outline.

Can we hire our own vendors?

No. All vendors are pre-selected for each package and have been vetted by us. We also negotiate with them for volume discounts in order to save you money. 

If there is a vendor you want to include that we don’t supply for that specific package (i.e., specialty entertainment), we can discuss the options to ensure your package and day is complete. We can either recommend someone or work with your preferred choice, to make sure that they are able to provide their products or services within our limited timelines.

 

Can I bring my pet(s)?

We love seeing and including your pets in your special day!

BUT… some venues can accommodate animals and others can’t so it is best you ask us about your fur pals in advance.

Can I have a wedding party?

You can definitely have a wedding party as long as the total number of guests is no more than the experience guest list maximum. Coordinating personal flowers (i.e. attendant bouquets and boutonnières) are available to add to your package.

will my wedding be private?

Yes, your wedding is definitely private.

Each wedding group has exclusive use of the ceremony and reception space during their allotted time. We offer incredibly priced wedding packages because we hold a maximum of three weddings per day.

 

What happens if we're running late on our wedding day?

It is very important for neither you nor your guests to not be late on your wedding day.

Every part of the experience has been carefully planned to make sure you get to enjoy every moment, without feeling rushed. If you arrive late, we may need to rush or reduce parts of your wedding, which may in turn affect your experience.

If your experience is not in your hometown, we strongly suggest planning to arrive a day or two before, in order to avoid any delays due to travel. 

You and your guests will receive clear instructions about when & where to meet. You will also receive a number you can call in the event of an unforeseen delay.

What might the schedule of my experience look like?

Every experience will have a slightly different schedule depending on what’s included in your package and any customizations we make. Here’s a basic idea of what your experience schedule could look like:

Ceremony Start Time: 12:15 PM

Hair & Make-Up/ Barbering Start: 7:30 AM
Partner 1 Getting Ready Photos: 9:15 AM
Partner 2 Getting Ready Photos: 9:45 AM
First Glance Photos: 10:15 AM
Transfer to Venue: 10:45 AM
Couple Photoshoot: 11:00 AM
Guests Arrive: 11:45 AM
Ceremony: 12:15 PM
Mini-Reception: 12:40 PM
Family/Group Photos: 1:15 PM
Experience End: 1:30 PM

what does the package not include?

You will be responsible to provide your own wedding attire, a valid marriage license (if you want the ceremony to be legal) and proof of event liability insurance. 

We will help you coordinate your insurance (it’s a small added expense, but we want to make sure you are protected!)

Also, because of COVID-19, everyone must wear masks. Custom masks for the marrying couple are included but if you want something glam and fabulous for all your guests (matching masks make for nicer photos!) these are available as an add-on to your experience.

Can you accommodate dietary restrictions?

Before your wedding, you’ll complete an in-depth questionnaire, so we will have all the information we need to make your pop-up wedding happen.

That includes any dietary restrictions and allergies for you and your guests.  We’ll work with our catering team to tailor your food to accommodate your needs.

 

can we extend the time for our mini-reception?

Unfortunately, no.

Once your allotted wedding time is over, we will request all couples and their guests to make plans to celebrate outside of the pop-up wedding space.

This is to ensure we have adequate time to prepare the space for the next wedding and ensure that there are no mix-ups or confusion between the different wedding parties that day.

 

what do we do after our pop-up wedding experience?

You can go out for dinner, host a reception or party. Enjoy a hotel or hop on a plane. Let us know if you need any recommendations, we would be happy to point you in the right direction!

After you book, we’ll provide you with a personalized guide to your pop-up wedding experience, packed with information about your location and where to host dinners/receptions/brunches close by.

Some of our packages offer an optional reception lunch or dinner at one of our partner restaurants, however if you are wanting something more in depth please reach out to discuss further.

Is a pop-up wedding a legal marriage ceremony?

Yes! Our ceremonies will all be performed by a licensed officiant.

You will need to secure your marriage license before the big day and present it to our team upon arrival at the venue. 

Marriage licenses must be procured in the province/local jurisdiction where the wedding is taking place. We will provide you with information on how to acquire one, upon booking your experience.

 

Do I have to have a legal wedding ceremony?

Not at all!

While all of our weddings will be performed by a licensed officiant, if you only want to have a commitment ceremony or vow renewal, we are happy to help make that happen. Be sure to let us know when filling out your experience questionnaire after booking. 

 

Can we book extra videography & photography?

Usually, the answer is YES.

However, we do not allow additional professional photographers/videographers in our pop-up space to ensure that our team is able to work and quickly move around the intimate space.

If you’d like to add a videographer, this is available as an add-on to your pop-up wedding experience.

Contact us to discuss your specific needs.

Can we add extra bouquets or boutonnieres?

Yes! All our packages include personal florals (i.e. bouquet(s) and/or boutonniere(s)) for the marrying couple that they can keep.

However, you’re more than welcome to add-on more personal flowers if you wish. Additional flowers must be booked a minimum of 30 days prior to your wedding date.

 

how do we book our experience?

Fill out the application form at the bottom of your chosen experience detail page and hit submit. We will review your form and set up a call with you to review all the details you have provided and answer any further questions.

After our call, we will send you the contract and invoice. We will hold your selected date/time slot for 48 hours. A signed contract and payment are required to secure your booking.

We accept all major credit cards and Interac E-Transfers. 

What if I want to customize my own pop-up experience?

Then Custom Elopement or Intimate Wedding Planning Services through our sister company, YPF Weddings & Co., are for you! 

Click here for more details.

 

Have a few more questions before you book? Not a problem!

 

  

Copyright © 2021 | Intimate Wed Pop-Ups | Privacy Policy

  

Copyright © 2021

Intimate Wed Pop-Ups

Privacy Policy